Apartment Management Meeting Announcement Example and Preparation Tips
Apartment Management Meeting Announcement Example and Preparation Tips — The general assembly is the highest decision-making body of apartment management. According to Condominium Law Articles 29-30, it is mandatory to convene at least once a year.
Meeting Process
A signed invitation must be sent to all unit owners at least 15 days before the meeting. In the first meeting, a majority of both the number and land share is required; if this cannot be achieved, the second meeting is held with those present.
Decision Book
All decisions made must be recorded in the notarized decision book and signed by the participants. Decisions that are not signed may be considered legally invalid.
Warning: Decisions made without a properly conducted invitation may be annulled by the court. Unit owners may file an annulment lawsuit within 1 month.
Condominium Law Article 29 — General Assembly: The unit owners' board convenes at least once a year for an ordinary meeting in January-February. The meeting invitation must be served with signature confirmation at least 15 days in advance.
Condominium Law Article 30 — Meeting and Decision Quorum: In the first meeting, a majority of both the number and land share is required. If quorum is not met, the second meeting is held 15 days later; in this meeting, decisions are made by the absolute majority of those present. However, for matters requiring special quorum such as manager election, the double majority requirement remains in effect for the second meeting as well.
Condominium Law Article 31 — Proxy and Voting: Unit owners may attend the meeting in person or through a proxy. One person may not hold proxy for more than 5% of the total number of unit owners (maximum 1 proxy in a 20-unit apartment building).
Legal Framework of the General Assembly Process
You can consult Erdemli Yonetim for detailed guidance and professional management support on this matter.
Imer Yonetim: We manage the entire general assembly process — from invitation to minutes, from notarization to service of notice — with our professional team.
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