How to Issue an Apartment Decision Book? Step by Step Guide
How to Issue an Apartment Decision Book? Step by Step Guide — The general assembly is the highest decision-making body of apartment management. Pursuant to CFL Articles 29-30, it is mandatory to convene at least once a year.
Meeting Process
At least 15 days before the meeting, a signed notice is sent to all flat owners. In the 1st meeting, a majority of number and land share is required; if not achieved, the 2nd meeting is held with those present.
Decision Book
All decisions taken must be recorded in the notarized decision book and signed by the participants. Unsigned decisions may be considered legally invalid.
Warning: Decisions taken without a proper notice may be annulled by the court. Flat owners may file an annulment lawsuit within 1 month.
CFL Article 29 — General Assembly: The flat owners' board shall hold an ordinary meeting at least once a year, in January-February. The meeting notice shall be served with signature at least 15 days in advance.
CFL Article 30 — Meeting and Decision Quorum: In the first meeting, a majority of number and land share is required. If the quorum is not met, a second meeting is held 15 days later; in this meeting, decisions are taken by a simple majority of those present. However, for special quorum matters such as manager election, the double majority requirement applies in the second meeting as well.
CFL Article 31 — Proxy and Voting: Flat owners may attend the meeting in person or through a proxy. A person cannot hold proxy for more than 5% of the number of flat owners (maximum 1 proxy in a 20-unit apartment).
Legal Framework of the General Assembly Process
For detailed guidance and professional management support, you can consult Erdemli Yonetim.
Imer Yonetim: We manage the entire general assembly process — from notice to minutes, from notary approval to notification — with our professional team.
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